By-Laws
ARTICLE I MEETINGS
SECTION 1
General Meetings
General membership meetings during the
contract year will be at the
discretion
of the President and/or Executive Board. A written notice
shall
be given to individual members at least two (2) days preceding the
meeting.
SECTION 2
Special Meetings
Special general membership meetings may be
called by the President.
A written notice shall be given to individual
members at least one day
prior
to the meeting.
SECTION 3
Executive Board Meetings
Executive Board meetings will be held
monthly. Additional meetings may
Be called by the President.
ARTICLE II PROFESSIONAL MEETINGS
SECTION 1
Representative Assembly
The delegates and successor delegates to the
W.E.A. Representative
Assembly shall be elected in accordance with
the W.E.A. local affiliate
guidelines.
All reasonable expenses of these delegates incurred while traveling
to
and from the place of the meetings, over and above the share paid by the
W.E.A. shall be paid by A.E.A.
SECTION 2
Other Professional Meetings
The President, or a delegate appointed by the
president, shall
represent
the association at all professional meetings deamed
pertinent
to
the association by the President. All actual necessary expenses of
these
delegates shall be paid by A.E.A.
SECTION 3
Fourth Corner UniServ Council
The association shall be a member of Fourth
Corner UniServ Council
and
shall pay annual dues as prescribed by UniServ. Based
upon open
` nomination, secret
ballot and one person-one vote, two delegates and two
successor
delegates (alternate) shall be elected to represent A.E.A. at all
UniServ meetings.
ARTICLE III QUORUM
SECTION 1
Those A.E.A. members present at a general
membership meeting shall
constitute
a quorum for the transaction of business.
SECTION 2
A majority of the Executive Board shall
constitute a quorum thereof.
ARTICLE IV DUTIES OF OFFICERS
SECTION 1
President
The President shall call and preside at all general meetings and special
meetings
of the association and Executive Board. He/She shall appoint
chairpersons
and commission members, not otherwise appointed or elected,
with
the consent of the Executive Board, and shall perform the usual duties of
the
chief executive of such an organization. The president has a
shared
responsibility
with the Vice President or President Elect to attend all
school
board meetings. Annual stipend is $5,000.
SECTION 2 President-Elect
The President-Elect shall act as President in
the absence of the
President in the office at the expiration of
his/her term. During
contract
negotiation sessions, President-elect will attend meetings
between
bargaining team and district as an observer. President Elect will
also
be expected to attend
prior
to assuming term.) Other duties include responsibility for
membership
and working with President in WEA-PAC drive. Other
duties
as assigned. Annual stipend is $2,000.
SECTION 3 Vice-President
The Vice-President has the same duties as
President-Elect without
requirement
to assume Presidency the following year or expectation to
attend
beginning president sessions at WEALA. Annual stipend is $1,000.
SECTION 4
Secretary
The Secretary shall act as custodian of the
minutes and all other records of the
association
and of the Executive Board, and communicate those minutes and
records
with Executive Board and membership where necessary.
{and
shall
see that all members are notifies at least two days in advance of any
general
membership meeting called by the President.} He/She shall provide
other
notices required by these By-laws. Other
duties as assigned. Annual
stipend
is $1,000.
SECTION 5
Treasurer
{The treasurer shall keep the funds of the
association, collect national, state and
local
dues, forward all state and national dues to the executive secretary of the
State Association together with a properly
filled out membership card for
each
member, pay all bills approved by the Executive Board; and keep an
accurate
account of all transactions. The treasurer shall prepare a proposed
budget
for the Executive Board’s September meeting.} The books of
the
treasurer
shall be audited by a committee appointed by the Executive Board at
the
close of each term in office.
The treasurer shall keep all funds of the
Association, receive all local dues,
pay
all bills approved by Executive Board and/or President, and keep an
accurate
record of all financial transactions. Treasurer shall provide a
budget
summary at every Executive Board for review. Other duties as
assigned.
Annual stipend is $1,500.
ARTICLE V Other Association
Positions
SECTION 1
-- Negotiators
The Anacortes Education Association shall be
represented at negotiations with
the
school district by a three member team. The team shall include a chief
negotiator,
an observer and a recorder. The AEA president may be included as
a
team member, but shall be ineligible to serve as chief negotiator during
his/her
term of office as AEA president. The three member team should
represent
at least two grade levels
(elementary, middle school, high school)
and
preferably three. The team members should have at least three years
experience
in
A.
Selection of Team
1. Each Building Representative shall
recommend to the Executive Board
two
or more candidates from their teaching level who are willing to serve
on
the Negotiating Team.
2. The chief negotiator shall be appointed by
the AEA president with the
approval
of the Executive Board.
3. Following the appointment of the chief
negotiator and in accord with
association
criteria, the president, with the approval of the Executive
Board shall appoint two persons from the pool
of names.
4. All appointments shall be made by May
1.
5. The term of office of the negotiating team
shall be May 1 of the current
year
to April 30 of the next year or
until new contract is ratified.
6. It shall be the responsibility of the AEA
president to see that the team is
functioning
by May 31st and, if not, to appoint a new chief
negotiator
and/or
team as needed.
B.
Responsibilities
1.
Chief negotiator shall:
a. Attend WEA training sessions for the
negotiators.
b. Consult with the AEA president and
Executive Board in selection of
team
members.
c. Notify team members and AEA president of
all negotiation meetings
and
bargaining sessions.
d. Make every effort to see that all members
are in attendance at any
negotiation
session.
e. Keep team members informed of the data being used as the basis of
negotiations so that, in the event that the chief negotiator
can not
complete his or her term, the team member appointed to his
or her
position will be fully informed of proceedings.
f. Organizational duties
to be completed by Chief Negotiator in
absences
of Bargaining Support Coordinator (see Article V,
Section 2)
g. Maintain records of attendance of all
negotiation meetings and
bargaining
sessions.
h. Prepare, during the summer, interim
reports for the president and
Executive Board of pertinent information that
can be drawn upon for
distribution
to the membership newsletter.
i.
Submit a summary report of the negotiations sessions to the
Executive Board and the team members at the
close of negotiations to
include:
1. Verification of team member’s
participation and
recommendation
for payment.
2. Attendance records.
3. Recommendations/assessments of unresolved
issues as
guidelines
for new negotiating team.
2.
Team Members shall:
a. Attend WEA training sessions for
negotiators.
b. Compile lists of areas of concerns from
the building level, and, with the
chief
negotiator, prepare material necessary to negotiate a contract.
c. Attend negotiation meetings and bargaining
sessions.
d. Hold local training sessions with AEA
president, Executive Board and any
interested
members to clarify contents of the contract and any contract
issues
at the close of negotiations and prior to receiving honorarium.
e. Be provided copies of Uniserv
material pertinent to the negotiation team’s
responsibilities.
f. Submit expenses on a monthly basis, but in
no event more than 90 days
after
the ratification of a contract.
C. Honorarium
1. Stipend is paid
as follows during a contract bargaining year:
a. Chief Negotiator
-- $2,000
b. Additional
Negotiators – $1,500
2. Stipend is paid
as follows during a non-contract bargaining year:
a. Chief Negotiator
-- $1,500
b. Additional
Negotiators – $1,000
D.
Appeal
Team members shall have 10 days from the date
of the chief negotiator’s
summary
report in which to file appeals with the president of the association
regarding
the recommendations of the chief negotiator on payment of
honorariums.
Appeals will be heard and ruled upon by the Executive Board
within
20 days of the date they are filed with the president. The decision of
the
Executive Board shall be binding.
SECTION 2 -- Bargaining Support Coordinator
The Bargaining
Support Coordinator is intended to support and assist the
bargaining team during negotiation years. The individual is
responsible
for organizing members, chairs the bargaining support
team, and sits on
the negotiation team as a non-voting member. Other
duties include:
communication with membership regarding negotiations. He/she must
attend “Organizing for Power” training workshop at WEALA
or
elsewhere.
Stipend of $1,000 to be paid only during a contract bargaining
year.
SECTION 3 -- Grievance Officer
The Grievance
Officer is responsible for working with all union members
seeking grievance action against the district. Once
contacted by union
member, Grievance Officer is expected to follow protocol
outlined in
Contract
Bargaining Agreement.
Grievance Officer is also expected to
acquire or maintain necessary job skills through WEALA. Annual
stipend
is
$500 per year with and additional $100 for every step in which a
grievance
proceeds beyond step 3.
SECTION 4 -- Building Representative
The Building Representaive shall coordinate meetings and communicate
Association
business at the building level. He/She shall attend monthly
Executive Board
meetings and is voting member of the Board. Other
duties as assigned. Annual stipend of
$300.
SECTION 5 -- Council Delegates
Council delegates
attend monthly delegate meetings held in
and after each meeting report back to the president. Annual
stipend of
$100.
SECTION 6 – Web designer
Web Designer will be
responsible for keeping the association webpage up to date
Annual stipend of $500
ARTICLE VI DUTIES OF THE
EXECUTIVE BOARD
SECTION 1
The Executive Board shall exercise general
supervision and control over the
affairs
of A.E.A. It shall present a budget, recommend dues, and approve
expenditures.
SECTION 2
The President, President-Elect, or
Vice-President, and immediate past President
shall
be representatives to the school board meetings. At least one of the above
should
be present at all Anacortes School Board meetings.
ARTICLE VII ELECTIONS, TERMS, AND
SUCCESSIONS
SECTION 1
Nominations for officers shall be made on the
floor of March general meeting
by
the election commission.
Other nominations may be made from the floor
at the March meeting…except
for
the President, other officers shall be elected in April by secret ballot
distributed
to all members of the association under the direction of the election
commission.
If the membership so desires, the President may succeed
himself/herself
in the office of the Presidency. This deviation from the rule that
the
term of each officer is for one year and that the President-elect shall
automatically
become President in May following the April election must be
approved
by the membership at the March meeting. In the event that the
President is nominated to succeed
himself/herself, the current President-elect
term
of office shall terminate in May and he/she shall not become the President
in
May. The President-elect may be nominated to the President-elect again in
May, or someone else may be nominated to this
office. It is to be clearly
understood
that this provision is not the norm, but is to be used only when the
membership
deems it advisable for the good of A.E.A.under extraordinary
circumstances.
SECTION 2
One building representative for each fifteen
(15) members or major fraction
thereof
shall be elected by a majority vote of the members in each school and
one
building representative by members in the Administration building.
Representatives shall be elected for two year
terms on a staggered basis.
Election shall be prior to the regular May
meeting.
SECTION 3
All officers including the new President who
shall move from the position of
President-elect to the position of President,
and other new members of the
Executive Board shall take office in May and
assume responsibility for the May
Executive Board meeting and
General Membership meeting.
SECTION 4
In case of death, resignation, or transfer
from the area, of any officer, it shall be
the
duty of the Executive Board to appoint a successor to serve the remainder
of
the term, except as follows: In the case of vacancy in the Presidency, the
President-elect shall succeed to the office
of President; in the case of vacancy
in
the office of President-elect, general election shall be held within thirty
(30)
days
to fill that office. Building representative vacancies shall be filled by
majority
vote of members affected.
Section 5 – Election of Council Delegates
ARTICLE VIII SPECIAL COMMITTEES
Each year as the need arises, an audit
committee and other special
committees
deemed necessary shall be appointed by the President with the
consent
of the Executive Board.
ARTICLE IX DUES
SECTION 1
Dues for regular and associate members shall
be paid as recommended in
amount
by the Executive Board and approved by a general membership
meeting.
Dues for associate members shall be one-third the regular dues.
SECTION 2
The membership year shall be from September 1
to August 31 inclusive.
ARTICLE X RULES
The rules of procedure of this association
shall be those set forth in
Robert’s Rules of Order, revised,
except as otherwise expressly stated herein.
ARTICLE XI AMENDMENTS
These by-laws may be amended at any general
membership meeting of the
Association by majority vote of
those present. A notice of proposed change
must
be posted in each building or sent by newsletter, at least ten (10) days
before
said meeting. Amendments shall be presented to the Executive Board at
least thirty (30) days before being presented to the Association.